Top Notch Logworks's Job Board

Construction Coordinator Job Description

Job Summary:

Top Notch is looking for a Construction Coordinator to join our team. The primary role of a Construction Coordinator is to support the Operations Officer in producing jobs, data analysis, & training program management. This position requires a self-motivated individual who wants to use their hands and their mind. The position does entail sometimes working outside, using a, requires lifting 60 lbs., driving 1.5 hours one way to job sites, and dedication to completing the work and carrying through for both our clients and our employees. We promote a great team culture and applicants should be able to thrive working on a team or alone when necessary. As an employee-owned company, we are looking for employees (not subcontractors) who want to stay long-term and achieve higher-responsibility roles. It's important to us that we recruit dedicated individuals into all roles, so the company remains strong over time.

• Oversight & Development of Team

  • Building and overseeing the team

  • Fostering a positive work culture

  • Interacting with other members of team and the management team

  • Help and support other members of team

  • Overseeing active jobs (helping COO/PM)

  • Maintain an understanding of team’s current projects and workload

  • Develop staff understanding of ESOP

  • Safety incident reports as necessary.

  • Moderate employee interaction and exemplify company values/culture.

  • Track crew attendance & time on training days.

• Develop, Manage, & Schedule Training Programs Support personnel to meet company labor requirements, promote employee development, train for current expectations, & train for job promotion.

  • Consider consistent production issues, evaluate for what employees need, & create additional training as necessary.

  • Track employee status – maintain list of items on which they have been trained/need to be trained & score their work.

  • Develop comprehensive training materials, including manuals, course outlines, and multimedia visual aids, tailored to the specific needs of the audience.

  • Evaluate current materials for gaps and create new training SOPs as needed.

  • Educate self on proper teaching techniques, self-evaluate, & seek outside evaluation to improve in training abilities.

  • Schedule and coordinate training sessions, ensuring all necessary resources and equipment are available and set up prior to the start of each session.

  • Archive training records and documentation.

  • Translate job description requirements into trainings that will groom employees for the next step of their career path.

  • Evaluate the effectiveness of training programs through assessments, surveys, and feedback, making adjustments to content and delivery methods as needed.

• Support Sales Division

  • Determining what production factors will influence the cost of a service or product

  • Purchasing materials

  • Developing and maintaining relationships with company vendors and contractors

  • Managing bids from vendors and contractors

  • Compiling and delivering job records to office (receipts, change orders, checks, etc)

  • Purchasing vehicle passes, scheduling sanitation/waste removal on active jobs

  • Consistent on-site checks for ongoing jobs to ensure job is completed to bid specifications

  • Using bid versus actual cost data to prepare detailed job analysis

  • Controlling costs and supporting crew lead to keep bid jobs at or under quoted hours

  • Invoicing and billing of client as needed

• Data Analysis & Office Processes

  • Analyzing data from divisions to improve output

  • Calculating job conversion rates, sales analysis

  • Maintain action item and log division metrics updates for weekly assessment

  • Answer phone calls, emails, and voicemail daily

  • Discuss operations with all management regularly to stay updated on large scale activities

  • Deliver paperwork for finance division

  • Planning and budgeting for projects

  • Assisting management team with improving processes as necessary

  • Monitoring operational costs to maintain or increase profit margins
  • Improving operational procedures to promote efficiency
  • Maintaining and analyzing all operational data
  • Ensuring adherence to company procedures and policies
  • Developing and implementing company policies
  • Developing policy & procedures that improve efficiency without compromising safety or quality
  • Researching innovative products and processes
  • Purchase supplies needed for training.
  • Report to and support COO role as needed, give COO feedback as needed.
  • Navigate reprimands and dismissals in conjunction with COO.
  • Assisting management team with improving production process as necessary

• Employee Management- Support personnel and perform HR functions to meet company labor requirements and promote employee development

  • Mentorship

  • Moderate employee interaction and exemplify company values/culture

  • Manage and ensure completion of Human resource responsibilities to include training, benefits, HR administration and data collection.

    • Employee benefit review, implementation, and maintenance.

    • Compliance with employment laws and regulations.

• Client Interfacing- Interact with clients to ensure their satisfaction

  • Maintain consistent communication with clients regarding job status

  • Fostering relationships between clients, suppliers and vendors

  • Reinforce site conditions so clients understand we value their space

General Qualifications:

• 2-5 years experience in similar roles and Associate’s Degree in Business Management or a comparable combination of education and experience.
• Thorough knowledge of log & timber construction & building codes
• Proficient in Microsoft Excel, Word and Outlook.
• Capable of reading complex plans & building from plans
• Strong math skills

• Some knowledge of ESOP management

Core Values:

• Ethical Practice – Honest/Integrity
• Team Development – Works Well with Others/Positive Attitude/Strong Mentor
• Long Lasting Partnerships – Customer Service/Communication/Fair Business Practice
• Community Enhancement – Hardworking/Engaged/Considers Impact
• Positive Outcomes – Workmanship/Efficiency/Present Ideas and Solutions
• Better Life Quality – Self-motivated/Innovative/Future Focus

Physical Requirements:

• Sit at desk to work a minimum 8-hour day
• Work outside on-site in varying weather conditions for ~4 hours/day.
• Drive for long periods at a time
• Operate a computer efficiently & use telephone for communication
• Lift 25 lbs. regularly, up to 60 lbs. occasionally
• Bend over and reach up to measure areas with little open access

• Some knowledge of ESOP management

  Benefits

• Immediately
  • Sick leave
  • Overtime
  • Working outside
  • Self-directed role
• After 3 Months
  • Opportunities for advancement at 3-month review
  • Performance bonuses
• After 1 Year

  • 401K

  • 401K matching

  • Shares in the corporation

  • Vision Insurance

  • Dental Insurance

Company:

Top Notch Logworks Inc. is an Employee-Owned Corporation that stated in 1999 building complex log and timber roof systems, stairs, and accents on custom homes in the Aspen and Vail Valleys. Since that time the company has grown to be a successful custom builder with an outstanding reputation for quality and dependability. As an ESOP our team members have a real opportunity to build long term wealth for themselves.

Compensation: $35-45/hr.

Schedule: 8-10 hour day shift, M-F.

Qualifications:

• 1-2 Years Painting Experience (required)
• Bilingual ( English required, Spanish preferred)
• Clean driving record (required)
• Reliable vehicle (required)
• Strong Microsoft Office skills (required)
• Professional communication (required)
• Data analysis skills (required)
• Math skills (required)
• Resume & references (required)

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.